2019 International Conference on Data and Software Engineering
Pontianak, Kalimantan Barat, Indonesia


Camera-Ready Submission

This page contains instructions for authors for submitting camera-ready papers for publication in the proceedings of the 2019 International Conference on Data and Software Engineering (ICoDSE 2019).

Important Deadlines

Camera-ready paper due: November 4, 2019

In order for your paper to be included in the ICoDSE 2019 conference proceedings and IEEE Xplore® you need to complete the following steps:

    1. Register for the conference with payment and obtain a registration code.
    2. Formatting and verification of the IEEE Xplore® compliance.
    3. Upload your paper and auxiliary files (documents and figures) via EasyChair.
    4. Submit your copyright form.

1. Conference Registration

Authors of accepted papers must guarantee that their paper will be presented at the conference. Every paper accepted for ICoDSE 2019 must have an associated registration at the full member or non-member author rate. At least one author of each accepted paper must be registered for the conference by the November 5, 2019 author registration deadline in order for that paper to appear in the proceedings and to be scheduled for presentation.

The IEEE reserves the right to exclude or remove a paper from from IEEE Xplore® if the paper is not presented at the conference.

For detailed information on conference registration go to the ICODSE 2019 Conference Registration page

2. Formatting and IEEE Xplore® Compliance

Your accepted paper will appear on IEEE Xplore® – the IEEE Digital Library – and it is important that your submitted PDF file meets the specification for IEEE Xplore®. Failing to submit an IEEE Xplore® compatible PDF file may result in the file not being included in the conference proceedings. Please refer to the IEEE document “Simplified Requirements for Creating PDF Files for IEEE Xplore®” for more information.

In order to assure that all submitted PDF files are IEEE Xplore® compliant, your paper must pass format check in IEEE PDFXpress.

You must use IEEE PDF eXpress™ to generate or verify an IEEE Xplore® compliant PDF. We strongly recommend that all final submissions be created using the IEEE PDF eXpress™ service. The IEEE PDF eXpress™ service can convert your paper from a wide range of formats to IEEE Xplore®-compatible PDFs. The service is free of charge for ICoDSE 2019 authors and can be accessed starting from November 1, 2019 using the following information:

    Go to the IEEE PDF eXpress™ Login Page (http://www.pdf-express.org/plus)
    Select the “New Users — Click Here” link.
    Enter the following:
    48700X for the Conference ID
    your email address
    a password
    Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress or IEEE PDF eXpress Plus need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

Contacting PDF eXpress Support

Access the Publications Support Center for IEEE PDF eXpress (https://supportcenter.ieee.org/app/answers/list/p/12)

If you do not find an answer in the Find Answers tab, go to the Ask A Question tab. Your question will be forwarded to IEEE PDF Support and answered within 3 business days.

The following information is intended to guide you on formatting your final paper, ensuring your PDF file is IEEE Xplore® compliant.

Page limit

The page limit for regular (full) papers is six (6) pages. Please use the extra page in full papers for addressing the comments of the reviewers, make your figures large enough to be legible, and to comply with all formatting requirements. Please note that it is not possible to purchase extra pages.


Please format your final submission using the guidelines provided in : http://www.ieee.org/conferences_events/conferences/publishing/templates.html.

The guidelines are implemented in the following templates:

Only in case you are unable to use LaTex, other text processors may be used at your own risk. IEEE provides a template for Word in A4 size. Your final submission must follow all IEEE conference formatting requirements (e.g., font sizes, margins, and layout). Thus, check them really carefully.

Margins must be:
    1. Top: 0.75 inch = 1.91 cm
    2. Left/right: 0.62 inch = 1.58 cm
    3. Bottom 1.0 inch = 2.54 cm
Further important requirements:
    1. Title is set in 24 pt non-bold.
    2. Any running headers/footers or page-numbers must be removed.
    3. Columns should be balanced, i.e. have same length on each page.
    4. Blue-underlining for URLs and email addresses should be removed.
    5. Papers must be in A4 size. Other sizes are not allowed.
    6. Please note that you should prepare the final manuscript with no page numbering.

3. Paper Upload

Before uploading your paper, please:

    1. Check that title and abstract in EasyChair match your camera-ready paper exactly. If it is different, please send an email to ICoDSE chair (icodse@informatika.org).
    2. Please use Title Case for the paper title, i.e. capitalizing all main words.
    3. Compare all author names in EasyChair with the author list in your paper. They must be identical and in the same order.
    4. Enter all middle names/initials you prefer to use in the paper in the author profile at EasyChair as well.
    5. Ensure that special characters in the paper match the EasyChair entry.
    6. Have the PDF checked or created by IEEE PDFXpress; upload the certified file returned from IEEE PDFXpress into EasyChair.
    7. Put together the auxiliary files (Microsoft Words documents, Latex documents, figures, etc) that are necessary to build the camera ready pdf file into one zip file. Send the zip file to icodse@informatika.org. The zip file have to be able to be opened/extracted.
    8. This is very important because we will be using the information provided in EasyChair to generate the final conference program and the table of contents for IEEE Xplore®. Please note that the abstract and title should be readable on its own and not contain any references or unexplained acronyms.

      In case you need to modify the title or the abstract, you can do this through EasyChair. Changes to the list of authors, allowed only under exceptional circumstances, and have to be approved by TPC chairs. All the camera-ready papers have to be submitted via EasyChair by November 4, 2019.

4. IEEE Copyright

All papers published at ICoDSE 2019 will be published under the delayed Open Access Model within IEEE Xplore®. This means that the papers will be available within IEEE Xplore® without any charges or subscriptions after 12 months.

Therefore, authors are required to transfer the copyright of their accepted papers to IEEE. This has to be done by submitting the IEEE copyright form, with further instructions that will be emailed separately. Note that all papers will stay under IEEE Copyright.

Important Note:

You must upload the camera-ready version of your paper and submit the IEEE copyright form no later than November 4, 2019 (IEEE copyright form as an auxiliary files). Please fill IEEE Publication Title with “2019 International Conference on Data and Software Engineering (ICoDSE)”. At least one of the authors should present the paper in the conference, directly or online. IEEE reserves the right to exclude a paper from distribution after the conference, including IEEE Xplore® Digital Library, if the paper is not presented by the author at the conference. If you fail to comply, the paper will not be published in IEEE Xplore®.

Important Link:



Early Submission Deadline

July 15, 2019

Early Notification Acceptance

August 5, 2019

Paper Submission Deadline

September 9, 2019
September 30, 2019

Notification of Acceptance

October 7, 2019
October 21, 2019

Camera Ready Deadline

October 21, 2019
November 4, 2019

Conference Dates

November 13-14, 2019






Copyright © 2019 International Conference on Data and Software Engineering